Frakt24 - FleetX Academy
Administrator · Level 2 · Everyday efficiency

Invoicing, export and settlement

Learn to set up what finance needs to invoice, export to accounting and settle with the drivers.

New 15 min Faktura · module 25 Ressursoppgjør · module 26
1

Goals and why

What you will learn

  • choose the accounting format and send the export to accounting automatically
  • make sure invoices are exported with the customer number from accounting
  • create invoice groups, so finance can invoice customers at different intervals
  • make a driver or subcontractor ready for the resource settlement

Finance runs invoicing, export and the resource settlement. Whether the result is correct depends on the setup you have done beforehand. Mistakes here show up late. An invoice without the customer's accounting ID is exported with the Frakt24 customer number, and that number stays with the invoice for good. A driver without Generate settlement = Yes never appears in the settlement run. So always test an export with the accountant after a change.

All the tabs in the client settings are covered in the lesson Client settings. The work finance does is in the lessons The transfer to accounting and Resource settlement.

2

Key terms

Accounting export formatThe accounting system and format the export is made in. It can be a file finance downloads, or a direct link (API).
Use customer accounting idTurns on the Accounting id field on the customer card. Then invoices are exported with the customer number from accounting.
Send export files to APISends the export files automatically to the accounting firm or system. Then finance does not need to download them.
InvoicegroupsThe register of invoicing groups, for example Weekly and Monthly. Finance can invoice each group separately.
Generate settlementThe setting on the resource card that includes the resource in the resource settlement. It also shows the Finance tab.
3

Show me

The screenshots show the three places you set up: the accounting part of the client settings, the invoice groups and the resource card. Click a part of an image to see what it is for. Below you can try it yourself in an interactive walkthrough.

Try it yourself in Steptour

An interactive walkthrough recorded in Frakt24. You click through the steps yourself, and it opens on top of this page.

4

Try it yourself

The accountant reports that invoices from Frakt24 land on the wrong customers in accounting: the customer numbers do not match their customer list. What do you do?
5

Check yourself

All correct completes the lesson
Answer all correctly to complete the lesson You see which answers are wrong, and you can try as many times as you like. This lesson counts towards the level 2 badge in Administrator: 0 of 9 complete.
1. A new subcontractor is to be settled, but finance cannot find him in the settlement run. What do you check first?

2. You enter the accounting customer number on a customer that already has ten invoices. What happens to those ten?

3. Finance wants the export files to go automatically to the accounting firm. Where do you set that up?

4. You want to invoice the weekly customers every Monday and the rest at month end. What do you set up?

5. You are moving to Frakt24. The old system ended at invoice 20500. What do you do before the first invoice is created?

6. Finance wants to change how the KID is built in the middle of the year. What do you do first?

7. A subcontractor is VAT-registered, but his settlement comes without VAT. Where do you check?

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Trainer notesOnly shown when trainer mode is on
  • At start-up: go through format, Accounting customerid, Use customer accounting id and the accounts on the price groups with the accountant, and run a test export before the first regular invoicing.
  • The revenue account follows the price group and department (Accounting id per department on the price group). That is covered in the lesson “Prices: from price code to the right account”. With the departments module, each department also has its own Accounting id.
  • Exporting resource settlements to accounting requires the subcontractor module (the Settlement Export tab in the client settings). The test tenant does not have it.