Frakt24 - FleetX Academy
Administrator · Level 2 · Everyday efficiency

Prices: from price code to the right account

Learn to set up price codes and price groups, so every price line gets the right VAT and lands on the right account.

New 15 min Oppgjørskolonnene Resource Price og Resource % · module 26
1

Goals and why

What you will learn

  • what a price code is, and what the columns in the price list mean
  • how the price group gives every price line its VAT rate and accounting account
  • set up a different account for each department
  • why you create a new price group or set a code inactive instead of changing or deleting

Every price line on an order starts as a price code in the price list. The price code points to a price group. The price group gives the line both its VAT rate and its accounting account. When invoices are exported, lines are grouped per account based on the price group and the order's department. Set this up right once, and the export is posted by itself.

Mistakes here show up late. A code with the wrong price group gives the wrong VAT on the invoice. An empty Accounting id does not stop the file export. The line reaches accounting without an account, and the accountant is the one who finds it. How to use the base list, customer prices and project prices day to day is covered in the finance course.

2

Key terms

Price code (Code)The short, unique code for something you invoice. Orders, customer prices, products and reporting forms all point to it.
TypeHow the unit price is calculated: fixed, distance (per km), time (per hour) or by the goods' weight, size or quantity.
Price groupGives the price codes their VAT rate (Tax %). Also gives the account the revenue is posted to, per department.
Accounting idThe account or item in the accounting system the price group is posted against. Set per department.
Price group numberAn optional extra code for the accounting system. It is sent in the export as the tax code.
Resource Price / Resource %The settlement side of the code, meaning the basis and the share the resource gets. If the percentage is 0, the rate from the resource card is used.
3

Show me

The screenshots above show the chain from price code to account in the test tenant: the price list, the price groups and one price group. Below you can try it yourself in an interactive walkthrough.

Try it yourself in Steptour

An interactive walkthrough recorded in Frakt24. You click through the steps yourself, and it opens on top of this page.

4

Try it yourself

You have started renting out containers. The accountant wants rental revenue on account 3010, while transport stays on 3120. Both have 25% VAT. What do you do?
5

Check yourself

All correct completes the lesson
Answer all correctly to complete the lesson You see which answers are wrong, and you can try as many times as you like. This lesson counts towards the level 2 badge in Administrator: 0 of 9 complete.
1. The VAT rate on a price group needs to change, but the field is locked. Why, and what do you do?

2. You have two departments that book transport to different accounts. Where do you set that up?

3. You try to delete a price code and are told it is connected to customer prices. What is right?

4. The Accounting id is empty for the department in the price group «Transport 25% VAT». You export the invoices as a file. What happens at the next export?

5. A customer complains that one line on the invoice has the wrong VAT. What do you check first?

6. Resource % is 0 on a price code. What share does the driver get for the line?

7. You create a new department. What must you do so that the lines from the department are posted to the right account?

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Trainer notesOnly shown when trainer mode is on
  • Common support case: «wrong account in the accounting system». Check the price group on the price code, and the Accounting id for the order's department.
  • Accounting id is free text for file exports and a dropdown when the export format is an API integration (the items are fetched from the accounting system).
  • Good demo point: same rate, different account. The test tenant has both «Transport 25% VAT» and «Rental 25% VAT».
  • New department: fill in the Accounting id per price group on the Tax card in the department window, or in each price group afterwards. The account is not inherited from Default.