Frakt24 - FleetX Academy
Finance · Level 1 · Getting started

The money flow: from order to accounting

Get an overview of the path money takes, from the price on the order to revenue in the accounts.

New 10 min
1

Goals and why

What you will learn

  • which five steps the money goes through, from the price on the order to accounting
  • where in the menu you handle each step
  • why one completed order gives two money flows: invoice and resource settlement
  • where to look when something is booked wrong, and how to correct an invoice

How to get there

  1. Click Invoice in the top menu.
  2. Choose Search, Generate or Export, depending on what you need to do.
  3. If you don't see the menu item, you are missing access or the module. Ask your administrator.

The money flow is the path the money takes: the order gets a price, is invoiced, and the invoice goes into the accounts. Dispatchers move the goods, and finance moves the money. Each step builds on the one before. If an order stops at one step, it is not invoiced.

The same trip also gives a second money flow: the resource settlement. That is the payout to drivers and subcontractors for the jobs they have driven.

2

Key terms

Price codeThe code on a price line. It carries the price, VAT rate and accounting account. VAT is the tax added to the price.
Price groupThe group that decides the VAT rate and accounting account for the price codes. If something is booked wrong, look here.
Ready to invoiceThe switch on the order that says it can be invoiced. It is then included in the next invoice run.
Invoice runThe Generate page, where orders that are ready become invoices.
Credit noteA document that takes back an invoiced amount. It is how you correct an invoice. You can't delete an invoice yourself.
Invoice exportSending the invoices over to the accounting system, so they are entered in the accounts.
3

Show me

First you see the main menu in Frakt24. Click a part of the image to see where you handle each step. Below the image you can click through the steps in the chain.

Setup, done once and kept up to date
Every order, every day
The same trip also gives

Try it yourself in Steptour

An interactive walkthrough recorded in Frakt24. You click through the steps yourself, and it opens on top of this page.

4

Try it yourself

Put the steps on the revenue side in the right order. Click them in the order they happen.
Your order appears here
5

Check yourself

All correct completes the lesson
Answer all correctly to complete the lesson You see which answers are wrong, and you can try as many times as you like. This lesson counts towards the level 1 badge in Finance: 0 of 6 complete.
1. An invoice is booked to the wrong account. Where do you look first?

2. An invoice contains an error. How do you correct it?

3. Which two money flows come from the same completed order?

4. An order is completed and priced, but it is not included in the invoice run. What is the most likely cause?

5. You are unsure what the invoice run will create. What do you do before anything is created?

6. It is invoicing day, and you want to catch orders that are being left behind. What do you check first?

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Trainer notesOnly shown when trainer mode is on
  • Payments and reminders are followed up in the accounting system, not in Frakt24. Say this early in the course.
  • Price groups and the accounting format are set up by the administrator. This role is about day-to-day operations.