Frakt24 - FleetX Academy
Time and payroll · Level 2 · Everyday efficiency

Check the days: logs and daily approval

Learn to find and fix errors in the hours, and approve each day before the period is approved.

New 15 min Timeregistrering · module 43
1

Goals and why

What you will learn

  • read the colours in the team table: yellow, green and red figures
  • correct a day in the day view and recalculate it
  • approve a day, and unlock it again when something must be fixed
  • compare worked time with planned shifts in the work calendar

Errors in the hours are easiest to fix while the day is still open. The team table shows the whole period for all employees. There you see at once days with missing punches, days that are not approved, and days that are longer than planned.

An error that is approved and exported goes straight to payroll. An approved day can be unlocked again until a period summary has been created, the summary of the employee's hours for the period. After the export the day is locked for good.

2

Key terms

The team table (Summary)The overview of all employees in the payroll period, with one row per hour type and one column per day. In the menu it is called Summary.
The day viewThe window that opens when you click a day in the team table. Here you correct, recalculate and approve.
Hour summaryThe day's hours split into hour types. These are the lines that are approved and go to payroll.
RecalculateCreates the hour lines again from the entries and the rules. What was there before is replaced.
UnlockOpens an approved day again, as long as no period summary exists for the period.
3

Show me

The images show the team table for September in the test company, the day view for one day and the work calendar for the same week. Click a part of an image to see what it is used for.

Try it yourself in Steptour

An interactive walkthrough recorded in Frakt24. You click through the steps yourself, and it opens on top of this page.

4

Try it yourself

In the team table Thursday shows a red figure, 12:30, for a driver who was scheduled 08:00–16:00. The day is not approved. What do you do first?
5

Check yourself

All correct completes the lesson
Answer all correctly to complete the lesson You see which answers are wrong, and you can try as many times as you like. This lesson counts towards the level 2 badge in Time and payroll: 0 of 5 complete.
1. You have corrected the punch-out on a day, but the hour lines still show the old hours. What do you do?

2. You approved a day yesterday and now see that a break is missing. No period summary has been created yet. What do you do?

3. Where do you see fastest which days in the period are not approved yet for the whole team?

4. A working day shows green with 00:00 in the team table. What does that mean?

5. You have added a surcharge line by hand in the day view. Then you correct a punch and press Recalculate. What happens to the surcharge line?

6. A driver forgot to punch in after lunch, but worked until 16:00. How do you add the missing period?

7. You want to see whether the drivers actually worked the shifts they were set up on in week 39. What do you do in the work calendar?

You are not signed in, so the result is not saved.

Trainer notesOnly shown when trainer mode is on
  • The day view only opens from the team table and from «Edit Attendance» in a violation case. In the Daily Log and the per-employee view the same content opens below the row.
  • Unlock is refused when a period summary exists for the period. The message then asks you to delete the period summary first.
  • The status filter in the Daily Log only filters the rows on the current page.